Constitution

Constitution

Perry County Agricultural Society

ARTICLE I

This society shall be known as the Perry County Agricultural Society.

ARTICLE II

The purpose of this Society shall be to promote and encourage agricultural, horticulture, and development of livestock, and domestic industries, the encouragement and promotion of junior fair and school exhibits, and the encouragement of all educational activities with the aim of building a better community.

ARTICLE III

Any person, who is a resident of Perry County, may become a member of this Society by the payment of annual dues, as set forth by the Board of Directors for which, as a member, he/she will receive a membership certificate and will be entitled to all the rights and privileges of membership, except as here and after provided.

The Perry County Agricultural Society membership shall be placed on sale at least two weeks before old memberships expire on December 1 of each year and shall remain on sale thirty hours at a place specified by the Society.  The first three days of the fair, membership shall be on sale at the main gate from 8:30 am until 10 pm.  After the third day of the fair, membership shall be sold at the secretary’s office only.  Notice of the days and hours when memberships can be purchased and the place where they may be purchased shall be announced in the annual premium list and in at least one newspaper of general circulation in the county twice during the period sale, once they go on sale and again no less than seven days before sale is terminated, but earlier than twenty-one days before sale is ended.

Membership certificates shall bear day and year membership begins, day and year membership terminates, denoting period of membership in the Society, the name of the Society, and a place for the signature of the person holding said membership.

ARTICLE IV

Section 1: The Board of Directors of this Society shall consist of eighteen (18) members.

Section 2: The tenure of office shall be three (3) years and will be arranged that, as near as possible, the term of one-third of the members shall annually.

Section 3: A person to be eligible to the office of Director must have been a member of the Perry County Agricultural Society for two (2) years before they can be a candidate.  You must also attend two (2) meetings of the Perry County Agricultural Society from January 1 to October 1 of the year you are filing a petition for Director.

The filing requirements for the office of Director and information as to how these may be fulfilled shall be announced in the annual premium list and twice in at least one newspaper of general circulation in Perry County.  Said newspaper announcements shall be made no earlier than six weeks and no later than two weeks before the annual election of directors.

Blank petitions shall be furnished by the Perry County Agricultural Society and shall be obtained from the Secretary of the Society the day after the fair.

It shall be the duty of the Secretary of the Society to post a current list of membership, in the secretary’s office, available for inspection upon request of any resident of the county.

Section 4: The County Agent, County Superintendent of Schools, Vocational Agricultural Teacher, County Home Demonstration Agent, County Soil Conservationist, County Commissioners, County Sanitation, County Engineer, County Prosecutor, and Associate County Agent shall be HONORARY MEMBERS of the Board of Directors by virtue of their office with NO VOTING POWER.

Section 5: Any vacancy caused by death, resignation, refusal to qualify, removal from county, or other cause, may be filled by the Board until the next annual election when a Director shall be elected for the unexpired term.

If any member of the Board of Directors misses three consecutive regular meetings, the Board may declare his position vacant and name a successor to serve until the next annual election, when a director shall be elected for the unexpired term.

ARTICLE V

Section 1: The Society shall meet once each month, said meeting to be at the call of the Board of Directors.  There shall be an annual election of Directors by ballot at a time and a place fixed by the Board, but this election shall not be held later than the first Saturday in December.  The secretary of the Society, shall give notice of such election, for three weeks prior to the holding thereof, in at least two newspapers of opposite politics and of  general  circulation in the county.

Section 2: The election must be by ballot and voting by proxy will not be permissible.

Section 3: Only members of the Society eighteen years of age and over and a resident of Perry County shall be entitled to vote at the annual election of Directors.

Section 4: The President shall appoint three judges and two clerks who are members of the Society, but not candidates for election to conduct the election of Directors and declare the results thereof. Candidates may witness the count either personally or by proxy. Polls must be open not less than four hours between 4 pm and 8 pm on the day of the election and the time of opening and closing stated in the notice of elections.  Election shall be conducted in accordance with the regulations of the Ohio Department of Agriculture and reports filed accordingly.

ARTICLE VI

The Board of Directors shall meet within fifteen (15) days after the Annual Meeting of the Society and elect a president, vice-president, treasurer, and secretary, and such other officers it may deem proper.  All officers shall serve one year, except the secretary who may be elected for three years as the Board may determine or until their successors are elected and qualified.  The president and vice-president shall qualify by taking the oath of office before a competent authority.

“I do solemnly swear (or affirm) that I will support the Constitution of the United States and the State of Ohio, the rules and regulations of the Board of Agriculture of Ohio pertaining to County Fairs, and to the best of my ability perform the duties of the Director of the Perry County Agriculture Society, so help me God.”

ARTICLE VII

Quorum: For the transaction of business a majority of members of the Board shall constitute a quorum.

ARTICLE VIII

It shall be the duty of the president to preside at all meetings of the Society and all sessions of the Board of Directors.  He/she may cast a deciding vote in case of a tie, but shall not veto the acts of the meetings of the Board.  He/she shall have power to call special meetings of the Board when required in the interest of the Society.  He/she shall see that all by-laws and regulations of the Society are duly enforced, and during Fair Week, shall be Chief Executive officer at the fairground.

ARTICLE IX

It shall be the duty of the vice-president to perform all the duties pertaining to the office of president during the absence, or in the event of the resignation or disability to the president.

ARTICLE X

It shall be the duty of the treasurer to give bond guaranteeing the faithful discharge of his duties, the same to be approved by the Board; to collect and keep all funds and revenues of this Society that may accrue during this term in office and to report the same to the secretary from time to time; to pay no moneys from the treasury of the Society except upon the order drawn by the secretary and countersigned by the president, or by the vice-president; or to make an annual meeting; and to open an office at the fairgrounds at the time of the annual exhibit.  The treasurer may receive such compensation as shall be determined by the Board of Directors.

ARTICLE XI

It shall be the duties of the secretary to keep a record of the proceedings of the Board and to keep a complete account of all the receipts and revenue of the Society as reported to him or her by the treasurer and a record of all payments of the same; to make and keep a complete list and account of all annual meetings of the Society; and to superintend any and all publications relating to prize money, lists, and the like.  The secretary may receive such compensation as shall be determined by the Board of Directors.

ARTICLE XII

The Board of Directors shall have power to make regulations and do all things necessary, incident to the activities of the Society, including internal management, as are not in conflict with this Constitution.  We also as a a Board reserve the right to ban anyone from the Perry County Fairgrounds for behavior deemed unacceptable.  The term of the ban will be based on the severity of the unacceptable behavior.

ARTICLE XIII

Nothing in this Constitution shall in any way supersede the laws of the State of Ohio or the rules of the Ohio State Department of Agriculture pertaining to the operation of county agriculture society.

ARTICLE XIV

This Constitution may not be amended except by the majority vote of the membership of the Society voting at the annual meeting of the membership of the Society.  Proposals to be made in accordance with the regulations of the Ohio Department of Agriculture.

ELECTION NOTICE

The Annual Election of Directors for 3-year terms beginning November 1st of this year will be held October 23rd between the hours of 4 pm and 8 pm at the Fair Board Office.

Any person wishing to be a candidate for election to the Board of Directors shall be a member of the Perry County Agricultural Society for tow years before they can be a candidate to the Board and be 18 years or older and live in Perry County.

The candidate must attend two Perry County Agricultural Society Board meetings between January 1st and October 1st of the same year they are running for Board.

The candidate can pick up a petition the day after the Perry County Fair at the secretary’s office and must have it signed by at least (10) members of the Perry County Agricultural Society.  This petition must be in the fair board office before October 8th.

 Updated 05/17/2017 at 6:05 pm.

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